Auphan Restaurant POS GuideAuphan Restaurant POS Guide

Restaurant User Guide

Welcome to our newly launched guide!

New to Auphan? Start hereLearn the basics in order
Managerial ProceduresEmployees, hours, transactions & reports
Clover SetupSetting up your Clover hardware
Clover Minicoming soon
Knowledge BaseEssential back end tasks and how-tos
Operational
KDScoming soon
What's Newcoming soon
TroubleshootingFix common issues
Generalcoming soon
CloverClover
Managerial Procedures

Add and remove employees

Managerial procedures are best done on a desktop (or full-screen terminal) — these Management screens aren’t optimized for mobile phones yet.

Adding Employees

Removing Employees

Managerial Procedures

Change employee hours

Managerial procedures are best done on a desktop (or full-screen terminal) — these Management screens aren’t optimized for mobile phones yet.
Managerial Procedures

Recalling Previously Closed Bills

Managerial Procedures

Can't find an invoice? It may be archived

Managerial procedures are best done on a desktop (or full-screen terminal) — these Management screens aren’t optimized for mobile phones yet.
Managerial Procedures

Employee labour report

Managerial procedures are best done on a desktop (or full-screen terminal) — these Management screens aren’t optimized for mobile phones yet.
Support

Support de-Tech-tives

24/7/365 — always here for you 😊

We want to be your partner in crime-fighting against issues and problems.

So if you can provide the best information — including photos/screenshots/videos — that gives our de-tech-tives the best context and evidence to help you much faster.

Knowledge Base

Customizable Buttons Reference Guide

Every customizable button on the ordering screen, and what it does. Tap a button for its purpose and when to use it — or search to jump straight to one.

Knowledge Base

Integration Partners

Every partner Auphan integrates with, grouped by what they do. Tap a partner for details — or search to jump straight to one.

Knowledge Base

Quebec Web-SRM

Web-SRM is Revenu Québec's fiscal system.
Every restaurant operating in Quebec must be connected to it.
A Web-SRM QR code must be printed with every invoice.

Click here to learn more — Revenu Québec's official page on mandatory billing in the restaurant sector (opens in a new tab, so this guide stays open).

What it is & why it matters

Scanning the QR code on a Quebec receipt opens Revenu Québec's record of that exact transaction — it's how the province tracks sales for tax and audit.

Invoices print in French. Web-SRM requires French-language invoices, so when it's on, the Web-SRM setting overrides your station and Languages settings to stay compliant. That's expected — not a misconfiguration.

For your staff

What's different day-to-day

Once it's running, the changes your staff actually notice are small:

  • Every receipt prints in French, with the QR code, the TPS/TVQ tax lines and “FACTURE ORIGINALE.”
  • Offline mode. If the internet drops, the POS keeps printing invoices — they're flagged as offline and you'll see a Web-SRM offline notification. When the connection returns, the queued invoices upload to Revenu Québec automatically; no action needed.
⚠ What you can't change on a Quebec invoice

This is the big one for front-line staff. Because Web-SRM sends fiscal documentation to Revenu Québec the moment an invoice closes, a closed Quebec invoice can't be freely edited the way it can elsewhere.

Reopening a closed invoice (“recalled” invoices)

When you use Recall Invoice on a closed invoice, Web-SRM reverses the original transaction with Revenu Québec and locks the invoice down. From that point you can only change the payment type.

On a recalled invoice you cannot add, remove or change items, delete the invoice, split or join it, transfer items, refund from it, or break combos apart. You'll see: “Cannot modify items on a recalled invoice. Only payment method change is allowed.”

What you can do: remove, add or change payments, reclose the invoice, and reprint merchant or customer receipt copies.

Best practice

Recall = payment fixes only. For an item mistake on a closed invoice, don't recall — create a refund instead. Train staff on that difference, and verify items are correct before closing an invoice.

Common cases:

  • Paid cash, wants to pay by card: Recall → remove the cash payment → add the card payment → reclose.
  • Wrong item or quantity on a closed invoice: reclose the recalled invoice as-is, then create a refund invoice for the correction.
  • Need to remove a closed invoice entirely: you can't delete a recalled one — reclose it with the original payment, then create a separate refund invoice to reverse it. That keeps the audit trail Revenu Québec requires.

Which function to use

  • Cancel Invoice — for open invoices that haven't been closed yet.
  • Refund — for item corrections after an invoice is closed.
  • Void Payment — to remove a payment before reclosing the invoice.
  • Failed to Pay — when a payment cannot be processed.
Delivery & takeout orders can't be modified

The problem: staff can't add or remove items on a delivery or takeout order, and are told to cancel and create a new bill.

Why: the order was closed automatically after payment. Web-SRM immediately sends the fiscal documentation to Revenu Québec, which prevents any item changes from that moment on.

What to do:

  1. Turn off auto-close in Management > Online Orders > “Close Paid Orders.” Staff then close orders manually after verifying the items, which leaves a window for modifications.
  2. For orders that are already closed: items can't be modified (Quebec regulation). Create a new order with the correct items, and issue a refund for the original if needed.
Key point. Once the Quebec fiscal documentation is sent — which happens at invoice close — only payment methods can be changed. Never items.
Deleting an invoice that hasn't been paid yet

When you delete an open invoice (items entered, not yet closed), Web-SRM gives you two choices — pick the one that matches what actually happened, because each sends a different record to Revenu Québec:

  • Cancel Invoice — the order won't be paid for a normal reason: the customer changed their mind before paying, it was entered wrong, a table walked out before ordering, or it's a duplicate. Sends a cancellation record, and items return to inventory where applicable.
  • Failed to Pay (Annulation) — the order should have been paid but wasn't: the card was declined, the customer couldn't pay, a dine-and-dash, or a terminal failure. Sends a “failure to pay” record, which is a different type of fiscal record for unpaid transactions.

Either way the invoice is closed out and can't be reopened, and both are logged for the audit trail.

Closed invoices can't be deleted directly — you must recall first, after which only payment changes are allowed (see above).

Best practice

Teach staff the distinction: Cancel = a customer or business decision before payment. Failed to Pay = a payment attempt that was unsuccessful. The choice affects financial reporting and tax implications, so it isn't cosmetic.

Delete reasons & the audit trail

Both Cancel Invoice and Failed to Pay require you to pick a delete reason from your configured list. Common reasons include customer cancellation, staff error, payment declined, customer unable to pay, system error, and duplicate order.

Choose accurately — the reason is sent to Revenu Québec, is required for compliance, helps with loss-prevention analysis, and is useful for spotting training needs.

If partial payments exist you may need to void payments first; the system will guide you through the steps, and each payment removal is tracked for audit purposes.

Where deletions are recorded

  • Web SRM Invoice Log — all delete actions with their reasons.
  • Web SRM Txn Log — the technical transactions sent to Revenu Québec.
  • Invoice Logs report — the complete deletion history, with employee details and timestamps.
Web-SRM reports

Turning on Web-SRM adds three reports:

  • Web SRM User Report (Receipt) — the summary of recorded totals mandated by Web-SRM.
  • Web SRM Invoice Log — every action on invoices (deletes, prints, etc.).
  • Web SRM Txn Log — all data sent to and received from Revenu Québec; also handy for troubleshooting a specific invoice.
Receipt footer placement — tips above the QR code

You can control where your receipt footer prints relative to the mandatory Web-SRM elements — useful for putting tip suggestions right above the QR code, where customers scan. In Management > Store Setup > Receipt Setup, add the marker [web_srm_footer] in your footer, for example:

Thank you for your visit!

[web_srm_footer]

Suggested Tips:
15% = [SUBTOTAL=15]
18% = [SUBTOTAL=18]
20% = [SUBTOTAL=20]

That prints in this order: your thank-you message, the Web-SRM tax and payment information, your tip suggestions, then the Web-SRM QR code and transaction details.

Without the marker, your footer prints between the Web-SRM payment info and the QR code (the default behaviour).

Other uses

  • Promotional messages — marketing content placed strategically on receipts.
  • Contact information — store details or social media handles.
  • Special instructions — pickup times, loyalty program info, and so on.

All mandatory Web-SRM elements always appear. The marker itself is removed from the printed receipt, and extra line breaks around it are cleaned up automatically.


For Auphan technicians & installers

One-time installation and back-office configuration. Restaurant staff don't need anything in this section — your Auphan onboarding contact handles it.

Before you start — dependency install

Collect the four Revenu Québec numbers from the customer:

  • User Identification Number
  • User Authorization Code
  • QST number — Taxe de vente du Québec
  • GST number — Taxe sur les produits et services

Revenu Québec issues these when the establishment registers for SRM/Web-SRM, so the customer's accountant usually has them on file.

Then install the Web-SRM dependency: download Auphan's Web-SRM install script from the Auphan updates page and unzip it into the POS install folder (e.g. c:\auphansystem or d:\restaurant). Open the unzipped folder and run install-as-admin.bat as Administrator.

Transitioning from a hardware MEV? Many existing serial thermal printers can't be reused with Web-SRM. Check whether the printer has an Ethernet connection — most shops need a new Ethernet printer, or a replacement interface card depending on the model. After swapping it in, re-route every print function to the new printer (including online-order auto-print), or those will silently stop working.
POS setup in Management

Taxes

Create the mandatory GST/TPS (5%) and QST/TVQ (9.975%).

For any service charge or other charge, set its Priority the same as TPS and TVQ, and set Ontop Tax to TPS and TVQ.

System config

In System Configuration, set SRM System = SRM - Quebec WEB. Then log out and back into Management — the Web SRM setup page appears under Online Services.

Web SRM setup page

Fill in the establishment details, assign the QST and GST taxes, and set the time zone to match the establishment.

Set Language = French here. This option supersedes the Languages page when Web-SRM is in use.

Press Save and Generate Initial Certificates to register each station with Revenu Québec. Come back and press it again any time stations are added later.

Certificates & maintenance

Certificates are generated per station and stored in the server's Windows certificate manager. That means if the server changes, you must regenerate the certificate for every station.

Use the Certificate section at the bottom of the Web SRM page to renew, delete or verify certificates. Select a station from the dropdown to see its certificate information.

On recent versions, use this section to verify a certificate exists and is valid. If it isn't, delete the certificate in question so a new one can be generated — you'll need to give it a different name, e.g. “Clover 3 certificate 2”. After generating, use Check Certificate to confirm.

Once an employee logs in, their name is registered with Revenu Québec's Web-SRM service and can no longer be changed — so get employee names right before go-live.

Certificate errors

  • “Valeur invalide dans la demande de signature de certificat (CSR)… codRetour: 16” with a CSR/CN= value — the Identification Number entered is not correct.
  • Same error with CSR/surName= — the station name contains characters Web-SRM rejects. Remove special characters such as ( ) from the station name, or generate the certificate manually with a name that doesn't contain them.
  • “Failed to create COM object 'SrmCertificateManager.CertificateManager': Invalid syntax” — the dependency installation didn't complete. Re-run install-as-admin.bat as Administrator.
QR code size

Under Management > Web SRM you can set the QR code size as a percentage width. There are two settings:

  • Large — for mobile printers like the Clover Flex and PAX.
  • Small — for regular full-size thermal printers.
Debug logging

A Debug Log checkbox in Management > Web SRM enables detailed logging for troubleshooting. It turns on the web_srm_debug flag in the system configuration, which produces more detailed logging for Web-SRM transactions and operations.

It's useful for:

  • Troubleshooting connection issues with Quebec's Web-SRM service
  • Debugging certificate-related problems
  • Investigating transaction submission failures
  • Providing detailed logs to support for issue resolution
Debug logging should typically only be enabled when technical support asks for it, as it generates additional log data.
Troubleshooting

Error: “You cannot close invoices without SRM device on this station.”

Don't forget that Web-SRM requires the invoice printer to be configured for the station.

Legacy hardware MEV

If the site is still on the older hardware SRM/MEV box, it keeps working alongside — there's no need to switch immediately. Setup is an installer / serial-hardware job rather than a front-line task:

  • In System Config the SRM System is set to SRM - Quebec.
  • The two taxes must be named exactly “TPS” (5%) and “TVQ” (9.975%), or the MEV won't recognize them.
  • The SRM connects by serial cable to the server, or via Auphan's Comm2IP utility for client stations.
  • The SRM printer is added as a Native Printer (SRM - Epson driver, CP1252 encoding).
  • Invoices must print in French.

Baud-rate, cabling and RealTerm diagnostics are covered in Auphan's installer docs.

Knowledge Base

Customer Tipping Screens — Auphan vs Clover

Coming soon. This walkthrough is being written.
Clover Setup
Clover for eCommerce

Clover eCommerce

The Basics

Auphan’s online ordering system OftenDining is integrated with Clover eCommerce for taking online payments.

OftenDining services that can utilize Clover eCommerce are as follows:

  • Online Ordering
  • Table QR Payments
  • e-Gift Cards
Apple Pay Google Pay

Apple Pay & Google Pay are also supported by Clover eCommerce services.

To sign up, please talk to your Clover rep if you already have a Clover account.
If you currently don’t have a Clover account, your Auphan contact will be happy to refer you to quality Clover contacts.

Auphan POS does not provide processing rates on behalf of Clover and does not directly handle any financial transactions.
1. Get your credentials from Clover
Treat the Private Token like a password — it authorises charges on your account. Only ever paste it into Auphan’s Payment Processing screen.
2. Enter them into Auphan

Go to Store Settings → Payment Processing and set:

  • Active Payment Processor — Clover
  • Clover Merchant ID
  • Clover Public Token
  • Clover Private Token
Your currency must match Clover. Your store’s country setting decides the currency (US → USD, Canada → CAD). If it doesn’t match the currency on your Clover account, every charge will be rejected.
Optional features & toggles

The card form always asks for card number, expiry, CVV and postal/zip. Everything below is additive — it only appears when you switch it on.

  • Clover Enable Google Pay — shows the Google Pay button. Google Pay must also be enabled on your Clover account.
  • Clover Enable Apple Pay — shows the Apple Pay button. Only appears for guests on Safari with Apple Pay set up, and your domain must be verified first (below).
  • Clover Show Cardholder Name — adds a cardholder-name field. An optional fraud signal; nothing else depends on it.
  • Clover Show Street Address — adds a street-address field.
  • Clover Enable 3D Secure — sends card charges through 3D Secure 2.0.
If your Clover account has street-address AVS switched on, you must tick Show Street Address — otherwise saved-card payments fail with an AVS error.
Saved cards and digital wallets (Apple/Google Pay) skip 3D Secure by design.
Turning on Apple Pay & 3D Secure in Clover

Ticking the boxes in Auphan isn’t enough on its own — these two also have to be switched on inside your own Clover dashboard.

Apple Pay — verify your domain

  1. In the Clover Merchant Dashboard, go to Settings → Apple Pay → IFrame integration.
  2. Click Enable Apple Pay, enter your Often Dining domain (usually oftendining.com), and click Verify.
  3. The status needs to read Verified.

You can ignore the API Integration section on that page — it’s only for merchants migrating an existing Apple Merchant ID from another processor.

3D Secure

  1. Go to Settings → Fraud Tools → 3D Secure.
  2. Enable 3D Secure 2.0 and pick a provider — CardinalCommerce or Ravelin, either is fine.
  3. Ask Clover support to enable 3DS entitlements on your account. Only Clover staff can flip this, and without it the toggles do nothing no matter what you set.

Troubleshooting

Payment declined — postal code mismatch

Clover checks the billing address at the card-network level (AVS). If your Clover account enforces AVS strictly, any order where the guest’s billing postal/zip doesn’t match their bank’s records is declined — before it ever reaches us.

Fix: loosen the AVS rules in your Clover dashboard.

Currency mismatch error

The error reads: “Currency provided in request does not match default currency code for the merchant.”

Your Clover account has one fixed currency. Your store’s country setting in Often Dining decides what we send (US → USD, Canada → CAD).

Fix: make the store’s country match the currency on the Clover account.

Saved cards not working

Saved cards need multipay tokens enabled on your Clover account.

Fix: contact Clover support and ask them to enable multipay tokens.

Apple Pay button not appearing

The button only ever renders for a guest using Safari, on an Apple Pay-capable device, with at least one card in their Wallet. It will never show on Chrome, Firefox, Android, or a Safari session with no card set up — that’s normal, not a fault.

If it’s missing even on Safari with a card in Wallet, check your domain still shows as Verified under Settings → Apple Pay → IFrame integration in your Clover dashboard.

3D Secure not firing

If Clover Enable 3D Secure is ticked but charges sail through without a challenge, check these in order:

  1. 3DS is enabled in your Clover dashboard — Settings → Fraud Tools → 3D Secure, with a provider selected.
  2. Clover has enabled 3DS entitlements on your account. Only Clover support can do this, and without it the dashboard settings have no effect.
  3. The card is 3DS-enrolled. Most real consumer cards are — but test card numbers generally are not, and won’t trigger 3DS.
Still stuck? Auphan logs every Clover request and response (with tokens and card numbers automatically masked) — your Auphan tech can check exactly what Clover sent back.
Getting started

Initial Setup

1. Initialize your Flex'sClover's out-of-box setup — skip LTE modeClover side

If you have just received your new Flex's, you must initialize each and every Flex terminal before we can continue.

⚠ LTE Mode — do not enable. You can enable this later. Once you enable LTE mode, you may start to pay monthly charges, and this could be hard to reverse.
2. Download the Auphan appSpecial link + your Clover dashboard loginClover side

To get the Auphan app onto all of your Clover Flex's, you must use the following link. You must know your username and password to your Clover dashboard login — otherwise you cannot download the app.

www.auphansoftware.com/clover_install.php

If you see the cryptic error page below after clicking on "Connect", don't worry — the Auphan app may still appear on your Flex, so check your Flex regardless.
Initial Setup

3. Clover Settings

The following tasks may require the super admin login that was initially provided to the owner of the Clover account.

Log in to your Clover dashboard here (opens in a new tab, so this guide stays open):
www.clover.com/login

Enable "Quick Access"

It is very important to have Quick Access enabled so that employees can use the minimum amount of features to perform their duties, which includes access to the Auphan app.

Set up tip options
Set up offline mode to continue taking card payments (no debit, only credit cards)

Clover devices allow you to process offline card transactions by storing them locally and submitting them for authorization once internet connectivity is restored. Your staff won't even notice when there is a temporary internet outage, as the flow is exactly the same as if the internet is still working.

Please note that this only applies to credit cards, as debit card transactions require a live internet connection to perform.

Turning off Clover's final receipt dialog — highly recommended

If the receipt dialog is not acknowledged by either the customer or the server, this can prevent Clover from completing the transaction, and therefore preventing the table from auto closing on the POS. Turning it off is optional but highly recommended.

Most customers don't require the final copy of the invoice unless it's for a business write-off. If this receipt dialog is turned off, you can always print the invoice manually for the client.

Extremely important: turn off "dip a card to activate the Sale app" (done on the Flex itself)
⚠ Batch closing time is set by your Clover rep. Please contact your Clover rep to learn or change your batch closing time.
Initial Setup

4. Auphan App Setup

The Auphan HD app on the Clover Flex operates in three modes:

Auphan app settings

Station Mode on the Flex

Best practice

Print sticker labels for each of your Flex's.

Important Features To Know

Exiting Lockdown Mode — 3 Ways
  • Normal Exit

    Only staff that belongs to a user group with the privilege to exit the app can exit.

  • Emergency Exit

    Hold the top left corner for 5 seconds, then enter a user login code with sufficient privileges.

  • Alternate Emergency Exit

    The debug menu also lets you make changes, such as adding a replication server IP later.

Slide to confirm

Enable slide-to-confirm for payment types to prevent applying accidental payment types such as cash.

Optimize the top and bottom buttons

Due to the compact screen size of the Flex compared to a full sized station, you can customize what buttons to make available for the top row and bottom row.

Flex printer settings — includes Flex Pocket setup
Clover Pocket printer setup for dynamically choosing the nearest printer

Set the printer for Clover Pocket stations to "Ask on Print".

New — Non Table Map Mode

If you prefer to enter the table number directly, we have a station mode that doesn't use table maps — but rather, uses an alphanumeric keypad to open a table directly.

To activate this mode, please contact Auphan tech support as we need to activate a "mobile" license for this mode.
Auphan app settings

Pay at Table Mode

First Steps

Before continuing with Pay at Table setup, please open your freshly downloaded Auphan app on the Flex and follow the next three steps:

  1. Highly recommended — print sticker labels for each of your Flex's.
  2. Connect your Auphan app to the server.
  3. Set up the Flex Stations in Management.

See Pay at Table in action

Take a minute to watch how a payment flows at the table — the server brings the Flex over, the guest pays and tips on the spot, and the table closes itself. The settings below fine-tune exactly this experience.

User group settings

User group settings determine whether staff see their own invoices or see all invoices (for managers).

Initial Setup · Management

5. Auphan app setup under Payment Processor settings

This is where the Auphan app is connected to your payment processor inside Auphan POS management.

Please be aware this is also where you can change from using Clover's native tip screen displayed to customers, or use Auphan's own in-house tip screen. To learn more about the differences, see Customer Tipping Screens — Auphan vs Clover.

Day to day

General Operations

Knowledge Base · Operational

General

General Operations

Welcome! — User Interface Overview

A quick tour of the main screens you'll use day to day. Tap a screen below to explore what each area does.

Login Screen

Table Maps — Full Table Service

Ordering Screen

Three Dots = More Options

Light Mode Option

General Operations

Clover Flex Interface Overview

Station Mode on the Flex runs exactly the same as a full screen station. Because the screen is smaller, though, a few parts of the interface work differently — here's what to look for.

Interactive Gallery of User Operations

Table Map Overview

Menu Ordering Overview

Invoice Overview

Light Mode Option

General Operations

Clock In / Clock Out

General Operations

Opening a Table

Depending on your POS setup, you may have to enter the number of guests first when opening a new table.

Assigning Seats

Renaming Seats

General Operations

Coursing - Fire & Hold

Menu with auto coursing setup

Open coursing, starting from “Course 1”

Purely optional coursing

General Operations

Create a Delivery Order

General Operations

Create a Takeout Order

General Operations

Close Transactions

Clover Flex
Clover Flex
General Operations

Split a Bill

Basic Splitting — Splitting From One Seat

Basic Splitting — Seat Grouping

Group multiple seats onto shared invoices — e.g. S1 + S3 = one invoice, S2 + S4 + S5 = one invoice, and so on.

Coming soon. This walkthrough is being written.

Basic Splitting — Seat Selection Was Used

Split Invoice

The following video assumes you have assigned specific seats to the items ordered.

Various Seating/Splitting ViewsClover

Split By Seat

Split By SeatSplit By Seat and Print
If the following printing button options aren't available from the table map, it means these splitting/printing buttons weren't placed into the “More” section. Please inform your manager or your Auphan onboarding person to have this rectified.

Split By Seat instantly splits all the seats as is — every seat number becomes its own invoice. If you've properly assigned each seat to its ordered items and everyone wants to pay for themselves, this is the easiest method. You can also access “Split by Seat” under the More section and simply split, but without printing.

Split X WaysClover

Split X WaysSplit X Ways and Print
This Split X Ways is best performed directly on the Clover Flex if a card payment will be involved. Otherwise, if all the split payments are on cash, you can perform the following actions on any terminal.
General Operations

Split an Item

Commonly used splitting method that's usually done at the very end.

Split Invoice

Splitting an item early

Split Item

Splitting an item early in the dining experience, when a guest tells you up front.

General Operations

Split by Accident — Re-combining Split Invoices

General Operations

Reopening a Closed Transaction

General Operations

Find Missing Open Invoices

General Operations

Apply an Item Discount

General Operations

Apply a Bill Discount

General Operations

Splitting a Big Table Group

We have various ways to help you split a big group easily. The examples below are all based on a table of 20 people.

If the following printing button options aren't available from the table map, it means these splitting/printing buttons weren't placed into the “More” section. Please inform your manager or your Auphan onboarding person to have this rectified.

Combine and Print

Combine and Print

Example: Seat 1, Seat 4, and Seat 5 are going to pay together — you combine those three and print.

General Operations

Moving a Table

General Operations

Changing the Number of Guests

General Operations

Cash Out Report

General Operations

Charged the Wrong Table — Transfer Payment

General Operations

Pay at Table (PAT) Mode

In this classic payment mode, taking the payment through Auphan's PAT mode will automatically close the table.

⚠ Delivery driver PAT mode can show the address instead of the table number, so drivers can immediately find the order based on which address they are currently at when they are onsite at the customer's location.
Knowledge Base

Customer Tipping Screens — Auphan vs Clover

The following are screenshots comparing the Auphan tip screen vs. the Clover tip screen.

Here are some comparison of features differently unique to both Auphan and Clover:

  1. Auphan tip screen calculates tip based on the total net amount (or gross amount with tax) when there is a split payment. For example, if a customer pays with gift card or cash and then pays with credit card, the suggested tip can be based on the entire net/gross amount.
  2. Auphan tip screen defaults to dark mode, as opposed to Clover's tip screen defaulting to white mode, which can light up the customer's face in a darker restaurant.
  3. Clover tipping options can add playful labeling and smart tipping that can suggest a flat tip amount under X amount of dollars of purchase.
  4. Both tipping screens can suggest tip before tax or on top of tax.

You can switch between Clover's native tip screen and Auphan's in-house tip screen under Payment Processor settings.

General Operations

Gift Card Scanning Functions

With the built-in camera of the Clover Flex, you can now sell or redeem a gift card right at the table side with your guests.

Activating a gift card

Here is a quick video of what the process is like to activate a gift card:

Redeeming a gift card

Here is a video of redeeming a gift card via the Flex:

Redeeming a gift card in PAT mode

The setup of the gift card is out of scope here, so we will only cover the steps to activate/redeem the gift cards in this section. Please contact Auphan if you need help in setting up your gift card.
General Operations

Voids & Refunds

Voids

Voids can only be done on the same day, before batch closes. Voiding means that there will be no action taken at all on the customer's credit card.

Reasons why it's recommended to use voids instead of refunds, especially on the same day:

Refunds — Clover Flex Integration

For refunds, think of it as creating a brand new invoice to negate either one item from a past existing invoice, or all the items of a previously generated invoice.

Full Refund

Coming soon.

Partial Refund

Coming soon.

Manual Refund on Clover — Last Resort

Coming soon.

Fix it

Troubleshooting

Choose the issue that matches what you're seeing:

Good to know — nightly Flex reboot

Please be aware that due to PCI compliancy, all Clover Flex terminals will reboot every night.
Troubleshooting

Poor WiFi & networking — the root cause of many issues

⚠ Warning: Poor or questionable WiFi, along with poor networking and internet setup, will most likely impact your Clover + Auphan POS experience — and may even cause tables not to close properly.

Your Flex terminals talk to both the Auphan server and Clover's payment network over your WiFi. When that connection is weak or unstable, the symptoms show up everywhere else — and they're easy to misdiagnose as app problems.

Symptoms that usually trace back to networking

What a solid setup looks like

If you are unsure about your network, please talk to us before going live — a one-hour network review is much cheaper than a dinner rush of failed payments.

Troubleshooting

Card payment successful, table/invoice did not auto close

It can be confusing and frustrating when tables don't auto close when they should after a successful guest payment.

We now have a built-in auto recovery and manual recovery with Clover payments.

  1. Auphan will automatically try to recover the payment to auto close the table — for up to four minutes.
  2. If this still fails, or you don't want to wait, you can simply hit "Verify Clover" to close the table.

Final Fallback — Close Table Manually

This requires a manual close button to be set up first, and it may be called "Standalone Visa", "Standalone MC", "Offline AMEX", etc.

Setting up Verify Clover

Clover auto recovery and Verify Clover are now fully available from version 2.9.13.55 onwards.
You will need super admin access to your Clover dashboard login.

Why does this happen?

Unfortunately, there are many variables that are out of the POS software's control that could lead to this result, such as:

To be clear, these factors affect how all payment processors relay with an integrated POS.

Troubleshooting

Quick Access button disappeared

Unfortunately, this is a Clover issue — it's a bug where the Quick Access button will randomly disappear and then reappear (if at all).

We have informed Clover of this issue, but have never heard back if they have found the bug and fixed this disappearing button issue.

The resolution: update to our latest version, which includes Lockdown Mode — therefore, you would not need to do a double login again.
Troubleshooting

Auphan app showing a disconnected screen

There are a couple of reasons that can cause this to happen:

Troubleshooting

How to identify your Auphan app version on the Flex

Sometimes when troubleshooting, or when Auphan releases a new version and you aren’t sure if you have received the new version, it is very helpful to be able to check what version you are on.

Troubleshooting

How do I update my Auphan version?

Auphan app updates are managed by Auphan — they aren’t something you download on demand from the Clover App Store. To move up to a newer version:

Not sure which version you’re on? See how to identify your version.
Troubleshooting

Clover Flex Replacement Instructions